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Guidelines

A. Introduction

The Engineering Endowment Fund was established in 1989 to support the pursuit of excellence in education, research, and public service in the University of Manitoba Price Faculty of Engineering. A portion of the interest from funds invested in the Engineering Endowment Fund are used to fund student projects; learning spaces and undergraduate laboratories based on requests through the Dean of Engineering; and Scholarships and Bursaries, through the Financial Aid and Awards Department.

B. Guidelines for the Annual Competition

  1. Each year the administrator for the Engineering Endowment Fund Advisory Committee issues communications to the Price Faculty of Engineering to allow adequate time to prepare proposals.
  2. The communication is typically issued in September of each year and includes:
    • the types of activities and projects (See Section C) and the criteria for assessment (See Section D)
    • the amount of funds available to applicants; and
    • the deadline date by which proposals must be received.
  3. Proposals shall be submitted using the Engineering Endowment Fund website
  4. Proposals shall be distributed to the Engineering Endowment Fund Advisory Committee members in sufficient time to allow careful assessment of the received proposals, following the evaluation process outlined in the Evaluation Section.
  5. Competitions are open to undergraduate students, and academic and support staff. Other persons will be considered by the committee based on the applicability of the project to the Faculty of Engineering.
    • Student projects are focussed on undergraduate projects. Funding for individual thesis projects are not considered.
    • Scholarships and bursaries are not supported through applications to the Engineering Endowment Fund. The Engineering Endowment Fund supports Scholarships and Bursaries through the Financial Aid and Awards department.
    • Laboratory and equipment applications are funded through a priority list developed each year by the Dean of Engineering and their Department Heads to ensure areas of greatest need across the Price Faculty of Engineering receive the greatest attention for funding.
  6. In cases where an Engineering Endowment Fund Advisory Committee member has submitted an application, they must withdraw from the meeting during the consideration and decision process. The member upon return will be informed that debate on their proposal is closed.
  7. If a member has a conflict of interest, or perceived conflict of interest for a proposal, they must notify the Chair of the Engineering Endowment Fund Advisory Committee prior to the meeting. The member must be absent during the discussion of the proposal in question. If notification has not been given, any member of the committee may raise the issue of a real or perceived conflict of interest regarding any member of the committee including the member raising the issue. The Committee shall discuss and decide whether it would be advisable or necessary for the member to be absent for the application or item to be discussed.
  8. After the review of proposals, applicants to the fund will receive a communication from the Administrator indicating that their proposals were successful for full or partial funding or was not recommended for funding. The communication may include recommendations or suggestions from the Engineering Endowment Fund Advisory Committee for further information or direction to improve the current or future applications.
  9. Successful applicants to the fund must submit expenses to the Administrator of the Engineering Endowment Fund in timely manner. Funds awarded are only released through approved expenses by the Administrator.
  10. Successful applicants to the fund must submit an annual report detailing the achievements and expenditures for their project.
  11. A group has access to awarded funds for up to two years from the original successful application. After that time the awarded funds are returned to the Engineering Endowment Fund unless approved by the Administrator and Chair of Engineering Endowment Fund Advisory Committee.
  12. Ongoing funding may be awarded to a group who has successfully applied to the Engineering Endowment Fund over three years and have submitted an annual report detailing the achievements and expenditures for their project in each of those three years.
  13. It is strongly recommended that ongoing groups establish a record of project status and funds for incoming members especially if members of a particular group are graduating out of the Faculty.

C. Types of Projects Supported by the Engineering Endowment Fund

  1. The Fund supports undergraduate student activities such as:
    • student organizations such as UMES
    • projects, which may include, (vehicles, equipment, etc),
    • conference participation and hosting,
    • student space equipment,
    • student based events,
    • encouragement of student participation or excellence.
  2. The Fund supports teaching/undergraduate student laboratories, teaching spaces, library improvements, and teaching/laboratory equipment. This funding is accomplished through a list provided from the Dean’s office in consultation with Department heads to ensure that the highest needs of the Faculty of Engineering are funded in priority order. The fund is not intended to support general infrastructure of the University.
  3. The fund supports Outreach activities such as presentations to schools.
  4. The Fund supports Scholarships and Bursaries, through the Financial Aid and Awards department. Individual applications to the Engineering Endowment Fund are not considered.

D. Guidelines for Assessing Proposals

Engineering Endowment Fund Advisory Committee provides an evaluation of each proposal based on feasibility, practicality and necessity using the evaluation matrix on the Engineering Endowment Fund website and the following guidelines.

  1. The proposal’s applicability to the types of projects supported
  2. Ability of the applicant to achieve the goals of the project including experience of the applicant, and support from Faculty or industry advisors.
  3. Proposal excellence including:
    1. Clarity of the proposal with a clear set of objectives
    2. A schedule of activities planned
    3. Milestones in the schedule including the completion date of the project
    4. A list of persons involved in the Project and their role(s) in the Project
    5. A detailed budget itemizing
      • Funds expected from the Engineering Endowment Fund.
      • Funds raised from other sources.
      • Student financial contributions to the Project, while not strictly required students participating in competition would generally contribute to items such as student competition fees.
      • Funds obtained from previous years and retained.
      • Items to be purchased including all travel, equipment, and other items including taxes.
    6. The technical details of the project
    7. How the project is to be accomplished.
    8. The need/value/benefit to the Faculty of Engineering including the number of persons directly benefiting from the Project.